Human Resources Assistant
General Purpose: Assist with the administration resources policies and procedures that cover many functional areas. Assist with the processing of paperwork according to established procedures for the Human Resources department and be familiar with standard concepts, practices, and procedures. Performs a variety of tasks in order to assist the Human Resources Director in maintaining an efficient and compliant Human Resources Department, while always keeping all employee information confidential. Duties include are not limited to the following:
Responsibilities
Assists HR Generalist with conducting new hire orientation.
Print out new hire packets day before.
Make sure paperwork is signed.
Ensures that all legal documents are completed.
Enter new hires into database and payroll system.
Get copies of documents as necessary
Create new hire files.
File for new hire paperwork
Red file for medical and personal information
Application
Background check r5elease form
I9
W-4
Background Check
Copy of driver license and SS Card
Applicant Screening.
Review application for phone numbers and referral sources
Review employment history for length of time with each employer
Maintain Applicant Tracking
Scheduling Interviews
Take notes of what will be showing up on background checks
Compare notes once background checks come in
Participating in HR Orientation
Maintains employee information in payroll and in the database.
Entry and Filing of Time off Requests
Keep Personnel and Medical files updated at all times.
Using New Hire Checklist and Termination Checklist accordingly.
Paylocity Timesheet reporting
Enter new employees from each facility Nationwide into Paylocity
Enters employees in hand punch timekeeping system
Review daily reports to ensure that employees are appropriately clocking in and out through the hand punch
Assist each facility Nationwide in time keeping issues
Reviews timesheets, and timecards for completeness.
Interview employees to discuss hours worked and pay adjustments to be made and be designated.
Perform special projects on an as needed basis.
Report any ideas for efficiency and continuous improvement to Supervisors.
Perform tasks while putting safety first.
Maintains the cost center daily and oversees the other facilities cost center.
Qualifications:
Education and
Experience:
High School or equivalent
yr Computer experience
Basic Skills
o Active Learning
Understanding the implications of new information for both current and future
problem-solving and decision-making.
o Active Listening
Giving full attention to what other people are saying, taking time to understand the
points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
o Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative
solutions, conclusions or approaches to problems.
o Learning Strategies
Selecting and using training/instructional methods and procedures appropriate for the
situation when learning or teaching new things.
o Mathematics
Using mathematics to solve problems.
o Monitoring
Monitoring/Assessing performance of yourself, other individuals, or organizations to
make improvements or take corrective action.
o Reading Comprehension
Understanding written sentences and paragraphs in work related documents.
o Speaking
Talking to others to convey information effectively.
o Writing
Communicating effectively in writing as appropriate for the needs of the audience.
Social Skills
o Coordination
Adjusting actions in relation to others' actions.
o Instructing
Teaching others how to do something.
o Negotiation
Bringing others together and trying to reconcile differences.
o Persuasion
Persuading others to change their minds or behavior.
o Service Orientation
Actively looking for ways to help people.
o Social Perceptiveness
Being aware of others' reactions and understanding why they react as they do.
o Troubleshooting
Determining causes of operating errors and deciding what to do about it.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsibilities
Assists HR Generalist with conducting new hire orientation.
Print out new hire packets day before.
Make sure paperwork is signed.
Ensures that all legal documents are completed.
Enter new hires into database and payroll system.
Get copies of documents as necessary
Create new hire files.
File for new hire paperwork
Red file for medical and personal information
Application
Background check r5elease form
I9
W-4
Background Check
Copy of driver license and SS Card
Applicant Screening.
Review application for phone numbers and referral sources
Review employment history for length of time with each employer
Maintain Applicant Tracking
Scheduling Interviews
Take notes of what will be showing up on background checks
Compare notes once background checks come in
Participating in HR Orientation
Maintains employee information in payroll and in the database.
Entry and Filing of Time off Requests
Keep Personnel and Medical files updated at all times.
Using New Hire Checklist and Termination Checklist accordingly.
Paylocity Timesheet reporting
Enter new employees from each facility Nationwide into Paylocity
Enters employees in hand punch timekeeping system
Review daily reports to ensure that employees are appropriately clocking in and out through the hand punch
Assist each facility Nationwide in time keeping issues
Reviews timesheets, and timecards for completeness.
Interview employees to discuss hours worked and pay adjustments to be made and be designated.
Perform special projects on an as needed basis.
Report any ideas for efficiency and continuous improvement to Supervisors.
Perform tasks while putting safety first.
Maintains the cost center daily and oversees the other facilities cost center.
Qualifications:
Education and
Experience:
High School or equivalent
yr Computer experience
Basic Skills
o Active Learning
Understanding the implications of new information for both current and future
problem-solving and decision-making.
o Active Listening
Giving full attention to what other people are saying, taking time to understand the
points being made, asking questions as appropriate, and not interrupting at
inappropriate times.
o Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative
solutions, conclusions or approaches to problems.
o Learning Strategies
Selecting and using training/instructional methods and procedures appropriate for the
situation when learning or teaching new things.
o Mathematics
Using mathematics to solve problems.
o Monitoring
Monitoring/Assessing performance of yourself, other individuals, or organizations to
make improvements or take corrective action.
o Reading Comprehension
Understanding written sentences and paragraphs in work related documents.
o Speaking
Talking to others to convey information effectively.
o Writing
Communicating effectively in writing as appropriate for the needs of the audience.
Social Skills
o Coordination
Adjusting actions in relation to others' actions.
o Instructing
Teaching others how to do something.
o Negotiation
Bringing others together and trying to reconcile differences.
o Persuasion
Persuading others to change their minds or behavior.
o Service Orientation
Actively looking for ways to help people.
o Social Perceptiveness
Being aware of others' reactions and understanding why they react as they do.
o Troubleshooting
Determining causes of operating errors and deciding what to do about it.
Estimated Salary: $20 to $28 per hour based on qualifications.
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